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Don’t Let Your Email Frustrations Stand In The Way Of Your Productivity

Do you find yourself fighting the urge to scream every time you open your email inbox? Have you ever received an email from a client saying he sent you an email, and you never got it? Have you ever opened your email box and saw you had a thousand or more emails? Most of that email being random spam from email addresses you have never seen before in your life? How did these spammers get my email address? And more importantly, how do I get to the important emails and sort through all of the spam without sitting here for hours clicking and deleting every single one? Have you ever opened an attachment and gave your computer a virus? Do you remember how long it took you to get your computer back? You had to send it to the tech guys, they had to fix it, you had to pay them, and you were just sitting there scratching your head wondering what happened. “I was just checking my email.” It’s time that you got your email inbox under control and got your email to work for you. sbcglobal email login

Four Useful Tips For Regaining Control Of Your Email

Dealing With Spammers.

First a brief overview of how the spammers got in your inbox in the first place. The main way that spammers “harvest” emails as they refer to it is through mailing lists. If you are a business owner and have an opt-in list, it is similar but they have ways of breaking into peoples web sites and searching for email addresses. Once a spammer has your email address, he is probably going to pass it on, and that spammer will pass it on, hence the thousand plus spam emails.

Now to deal with spammers it is easiest when you first open your email account to filter out the spam. Try not to give out your business email or personal email to any special offers or mass-mailing lists as this is an easy way to be targeted by spammers.

In your email client, whether it be outlook or an online mail service, you should be able to mark certain senders as spam, and have your email client automatically delete any emails from that sender.

If a certain email address gets thousands of spam emails a day, it may be easier for you to create a new email address than to go through and mark hundreds or thousands of senders as spam. You should be able to change your email address if you explain to your client that that address has been targeted by too many spammers.

Organize Your Mail Into Folders

If you use the same address for business and for personal emails, you are going to need to create two different sets of folders. Create a folder for your personal emails. If you want to create separate folders underneath that for family and friends that is entirely up to you.

Next, create a folder for your business emails. If you want to create subfolders for clients, and affiliates, and business partners, once again, that is entirely up to your personal preference.

Find what works for you. There is no definitive right or wrong way to organize your email, as a rule of thumb what is most productive and most organized is best.

Sort your contacts

Depending on who your email client is, you should be able to set up your email to where it pulls emails from your inbox and automatically places them in the folder of your choosing.

If you sort through your contact list there should be an option to automatically sort the email from your inbox. Organization is key here. As a rule of thumb, the more organized your contacts are, the less work you will have to do on your email and the more time you will have to actually do what email is supposed to do…stay in contact with other people.

If, on the other hand, your email client does not do it automatically; it is a relatively painless process. As your emails come in, before you open them; drag the names and senders of the people that you know to their appropriate folders. Once you have grabbed the names you know, go to the folders you created earlier and read those emails. You can come back to your inbox when you have extra time to look through all of the unknown emails.